How to Split Large PST File Into Multiple Smaller Parts?
In this blog, we will discuss a reliable and secure method to split PST files into smaller parts. Many Outlook users have the same problem and are looking for solutions to reduce the PST file size. To fix this problem, we need to split the PST file into manageable sizes. Let's first talk about PST files.
PST means Personal Storage Table, which Outlook uses to store mail data, such as messages, contacts, calendars, notes, tasks, etc. PST files are of two types (ANSI and Unicode). Older Outlook supports the ANSI PST, which has limited storage capacity (2 GB), and Outlook 2003 and newer versions support the Unicode PST, which can store 50 GB of data. Let's start by understanding the need to split PST into smaller parts.
Reasons to split the PST files into Multiple smaller parts:
Breaking the PST file into Multiple smaller parts has many reasons; here are some of them:
- Large PST files can decrease Outlook's speed; breaking up the PST file is the solution to fix this problem.
- Oversized PST files are not manageable; finding data inside large PST files can become very hard.
- PST files with large sizes can increase the chances of data corruption; splitting them apart is the solution to getting corrupt.
- Users cannot send or receive the new mail when a PST file's storage limit is exceeded.
Manual Methods to Split Large-Size Outlook PST File
Microsoft Outlook does not give you any direct solutions to split large PST files, but some tricks can still be used to divide the oversized PST files.
Using the "Move to folder" Outlook's features to break up PST file
Microsoft Outlook has a Move to Folder feature, which we can use to move the PST file's items into different ones.
- First, Open the Outlook on your system.
- Click on the File tab and Account settings drop-down, and hit on the Account setting.
- Jump to the Data file option and select the Add button to add up the new PST files.
- Now, go to the oversized PST files and select the mail items that you want to move to the new PST file.
- Then, hit the Move button in the home section and select the Copy to Folder option.
- After all, choose a folder into the newly added PST files to transfer the mail items, and click the OK button.
- Once you are all done, now you need to delete the moved mail items from the original PST to reduce the size.
Using the Outlook Import/Export option to split the PST file into smaller parts.
Using the Import/Export Microsoft Outlook’s features can help you to split large PST files. It required some simple steps to do the task.
- Click on the Outlook to launch it.
- Then, find the File tab first and select the Open & Export section.
- After that, hit on the Import/Export option.
- In the Import/Export section, select Export to a File and click on the Next button.
- Please select the Outlook Data File (.pst) option and click Next.
- Now, select the folder from the original PST files to transfer it to the new PST.
- Then, Browse and choose the folder where you want to store the Output PST.
- Click on the Finish button to split the PST file into smaller parts.
Keep repeating these steps until you split all the large PST files.
Using Outlook’s Archive feature to break the PST files.
Microsoft Outlook has an option called Archive. We are going to use this feature to break up the PST file; it requires some simple steps to do the task. Let's discuss them all.
- First, open Outlook, go to File options on the wizard and clean up the old items.
- Now, hit on the Archive option and select the folder that you want to archive.
- Next, choose the date range for archiving items from the PST file.
- Next, click the Browse button to pick the location where you want to save the archived PST items.
- Then, enter a name for the achieved PST file and click OK.
Drawback of Manual Ways to Reduce PST File Size.
- The manual method is confusing to understand, and it takes lots of time to do the process.
- The chances of data loss are very high.
- It required technical expertise to do the process
- Users might lose data integrity in the resultant file.
Using the Automatic Split PST Files Without Outlook.
Want to split PST files in a fast and secure way? You can try Shoviv PST Splitter Software. It is the best PST splitter that can efficiently split PST files without Outlook and save users time and energy. The tool provides many features and options, so new users can not face any problems doing the task. It maintains the data integrity as it is; users can not lose any data during the process.
Process to Split PST File Using the Shoviv Software
- Download and launch the tool on your system.
- Then, go to the browse option and select the PST files for Splitting.
- After that, select the storage location to save the resultant PST files.
- Now, choose an option to split PST file by year, folder, size, and date. Then, hit the Next button.
- Finally, the process will start and wait till the task ends and hit the finish button.
Final Words:
This blog has discussed how to Split Large PST files into Multiple Smaller Parts. First, we discuss the need to split PST files and then learn the manual methods to fix this problem. However, manual ways are time-consuming and not easy to implement. On the other hand, we have an automatic solution called Shoviv PST Splitter Software, which can easily split PST files without Outlook, and it provides a free trial version to users to test and analyze the tool; users can split 50 items per file for free.
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